Invoicing Software for Furniture Manufacturers
Automate your invoicing from order approval to shipment. Issue invoices with one click via e-invoice, e-dispatch and e-archive integration, and simplify due-date tracking.
Why Does Invoicing Become a Problem in the Furniture Industry?
In furniture production, every order is different — which complicates the invoicing process. Here are the problems you experience every day:
Manual Invoice Preparation
Preparing a separate invoice for each order, entering products line by line, calculating price and VAT. In busy periods dozens of invoices pile up and errors become inevitable. Even a single decimal mistake can cause serious problems.
Order–Invoice Mismatch
The customer ordered 5 items, 3 were shipped, 2 are in production. Which items will be invoiced, which will wait? With partial shipments, invoice tracking gets confused and disputes arise with customers.
Separate E-Transformation Portals
E-invoice in one portal, e-dispatch in another, e-archive invoice elsewhere. A separate login and separate data entry for each. Entering the same information in 3 different places wastes time and risks errors.
Due-Date Tracking Is Impossible
Which invoice is due when, which customer hasn't paid, what is the total receivable? You track it with an Excel sheet, but the data isn't up to date and forgotten due dates disrupt your cash flow.
Variant-Based Pricing Difficulty
The same sofa model has a different price with different fabric, a different price with a different size. Finding the right price for each variant combination and reflecting it on the invoice takes time and carries a high error risk.
Return and Cancellation Chaos
The customer returned an item; an invoice cancellation or a return invoice is needed. But which items of which invoice were returned? Partial returns, stock corrections and accounting-record coordination are a problem in themselves.
How Does Invoicing Become Easier with UR-GE ERP?
When orders, shipments and invoices merge on one platform, the whole process becomes automatic.
Order-Based Automatic Invoicing
When an order is approved or a shipment is made, the invoice is created automatically. Product name, quantity, price, VAT and discount details are pulled from the order automatically. You issue invoices with one click — zero manual entry.
- Automatic invoice creation from orders
- Shipment-based partial invoicing
- Bulk invoicing (multiple orders)
- Automatic VAT and discount calculation
E-Invoice, E-Dispatch and E-Archive Integration
When you create an invoice, it is sent to the tax authority as an e-invoice or e-archive with one click. When shipment is made, the e-dispatch note is issued automatically. Incoming e-invoices drop into the system automatically and match the relevant order/account.
- One-click e-invoice / e-archive sending
- Automatic e-dispatch creation
- Automatic matching of incoming e-invoices
- Certified integrator support
Variant and Configuration-Based Pricing
Prices are calculated automatically based on the sofa's fabric, the chair's paint colour or the table's top material. The price set in the product configuration is reflected directly on the invoice — no need to keep a separate price list for each variant.
- Fabric/colour/size-based price automation
- Customer-specific price lists
- Volume-based discount rules
- Currency-based invoicing (EUR, USD)
Due-Date Tracking and Payment Management
Each invoice's due date is tracked automatically. Automatic alerts are sent for receivables approaching their due date. How much each customer owes, the total overdue receivable — all visible on the live dashboard.
- Automatic due-date reminder alerts
- Overdue receivable reports
- Partial payment tracking
- Customer-based receivable aging
Return Invoice and Cancellation Management
When a customer makes a return, the return invoice is created with one click. Partial returns can be done item by item. When a return invoice is issued, stock updates automatically, the account is corrected and the accounting record is created — no step is skipped.
- Item-based partial return invoice
- Automatic stock correction
- Automatic current-account update
- Return reason tracking and reporting
Invoice Reporting and Analysis
Periodic sales reports, customer-based invoice summaries, product-group turnover analysis and VAT declaration preparation from one screen. Your invoice data flows automatically into the accounting module — month-end close completes in minutes.
- Periodic sales and turnover reports
- Customer-based invoice summary table
- VAT declaration preparation report
- Full integration with the accounting module
Explore the other ERP modules that support this module, discover our implementation services, or request a free demo.