Subscription Management Software for Furniture Manufacturers
Automatically track maintenance contracts, recurring order programs, periodic deliveries and software license renewals, and simplify revenue forecasting.
Why Do Subscription and Contract Management Become a Problem in the Furniture Industry?
The furniture industry is not just one-off sales — maintenance agreements, recurring renewal orders, periodic deliveries to hotel/restaurant chains and support contracts are a continuous source of revenue. But if not managed, the opportunity is lost. Here are the problems you face:
Contract Renewals Are Forgotten
An annual furniture renewal contract was signed with a hotel chain, a maintenance agreement was signed. But when the renewal date comes, no one remembers. The customer signs with a competitor and recurring revenue is lost. Reminders in Excel are unreliable, and as the number of contracts grows, tracking becomes impossible.
Periodic Invoicing Chaos
Monthly maintenance fee, quarterly delivery invoice, annual license renewal — each contract has a different billing period. Tracked manually, sometimes an invoice is forgotten, sometimes double-billed. Revenue loss and customer complaints are inevitable.
Recurring Order Planning Cannot Be Done
A restaurant chain orders a chair renewal every 6 months, a hotel changes headboards every year. But these regular demands are met without planning — raw materials are not procured in advance, production capacity is not reserved, delivery is delayed.
Revenue Forecasting Cannot Be Done
How much revenue is expected in the coming months from recurring contracts? Which contract ends when, what is the renewal probability? When this data is scattered, cash-flow planning relies on guesses and financial planning is unreliable.
Tracking Contract Changes
Mid-contract, the customer wants a product change, quantity increase or price revision. Every change is discussed by email and noted on paper. Finding the current contract terms is hard, and "this is what we agreed" disputes arise in disagreements.
No Customer Satisfaction Follow-Up
Is the subscription customer happy, do they have a complaint about service quality, will they renew? Without proactive contact with regular customers, the risk of non-renewal rises. The customer quietly switches to a competitor, and by the time you notice it is too late.
How Does Subscription Management Work with UR-GE ERP?
Contracts, periodic invoices and recurring orders are tracked automatically — everything from revenue forecasting to production planning is integrated.
Contract and Subscription Records
Maintenance agreement, recurring delivery contract or license subscription — define any type of contract. Start/end date, period, product/service details, price and terms are recorded. Contract documents are attached digitally and linked to the relevant customer card.
- Defining different subscription types
- Contract start/end/period management
- Digital contract document attachment
- Automatic linking with the customer card
Automatic Renewal and Notifications
As the contract end date approaches, automatic notifications are sent — to both the sales team and the customer. Define automatic renewal rules: the contract extends automatically at term end or waits for approval. No renewal opportunity is missed.
- Contract expiry alerts (30/60/90 days before)
- Automatic renewal rules
- Automatic renewal notice to the customer
- Renewal approval/rejection tracking
Periodic Automatic Invoicing
Invoices are generated automatically according to each subscription's billing period — monthly, quarterly or yearly. When an invoice is created it is sent to the customer automatically and payment tracking begins. The risk of forgetting to invoice or double-billing disappears.
- Monthly/quarterly/yearly automatic invoices
- Automatic sending via e-invoice integration
- Price increase and indexation rules
- Payment tracking and collection alerts
Recurring Order and Delivery Planning
Orders are generated automatically according to periodic delivery contracts and drop into production. Raw-material needs are planned in advance and production capacity is reserved. Delivery of 200 chairs to a hotel chain every 6 months — the system reminds automatically, creates the order and triggers production.
- Periodic automatic order creation
- Integrated planning with the production module
- Raw-material need forecasting
- Delivery calendar and reminders
Revenue Forecasting and MRR Analysis
Expected monthly recurring revenue (MRR) from active subscriptions, annual revenue forecast (ARR), renewal rate and churn analysis are visible on the dashboard. How much revenue is expected in the coming months, which contracts are at risk — make data-driven financial planning.
- MRR and ARR calculation
- Renewal rate and churn analysis
- Revenue forecast charts
- Alerts for at-risk contracts
Contract Change and History Management
When contract terms change (price revision, product change, quantity update), all changes are recorded as versions. Which terms were valid when, who approved them — a full audit trail. Access current and past terms instantly in disputes.
- Contract version control
- Change history and approval record
- Upgrade/downgrade management
- Contract comparison report
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